Advice & Guideline for speakers and poster presenters
Oral Presentation Guideline
The total time for each talk in the regular sessions is 20 minutes (except for keynote lectures which are 40 minutes). We suggest that you prepare a 15-minute talk, with 5 minutes for questions and answers. A computer and projector will be available in each room for your use. Our preference is that you use the room computer to project your presentation. If you wish to do this, please ensure your talk is uploaded onto the room computer and tested prior to the start of your session. However, we understand that for many reasons people may wish to use their own computer to present, and all rooms have HDMI connectivity. If you wish to use your own computer please ensure you have all necessary connections and that you have tested it in the room of your talk prior to the start of the session.
The time allocated for your presentation is including the time for discussion. Therefore we strongly recommend that you do not exceed the time limit in order to give the other speakers enough time for their talk, and give the audience the opportunity to ask questions and/or make their own statements.
We kindly ask all speaker to follow the mentioned information in order to guarantee a fluent proceeding during the whole conference.
If you have any questions please do not hesitate to contact our staff at the Media Check on-site or one of our hostesses at the registration desk. For any specific questions regarding your presentation please contact us prior to 13 April, with keyword AERC2025 presentation.
Submitting the Presentation File
Please bring your presentation on a memory stick and hand it in the the Room in good time before your session starts, 4 hours prior at least. The modern and efficient computers for your presentation are provided with Microsoft® Windows® 7 or 8, OFFICE 2010, Adobe Acrobat 11.
Please make sure to enclose all used fonts and media data to your Microsoft® PowerPoint® presentations.
The standard set up does not allow for audio in your presentation.
If you use clips or attachments, make sure to create a presentation folder where these are included with your presentation. It is very important that you do not include uncompressed video files in your presentation.
Presenter Registration
Registration is required for all presenters. Presenters are encouraged to register later than March 10th, 2025 to ensure that their materials are included in the final program and the book of the asbtracts.
Language
Please be advised that both oral & poster presentations must be conducted in English only.
Posters
The official poster session is from 6:00 to 8:00 PM on Tuesday, 15th April, in the Exhibit and poster Hall-Forum 2&3 alongside the Wine & Cheese reception. However, the posters can remain on display throughout the conference in the Exhibition Hall, which is where all coffee and lunch breaks will take place. This should give you plenty of opportunity to discuss your work! Many poster awards are purposed and awardees will be annonced in the closing ceremony.
The poster title, author(s)’s name(s) and affiliation(s) should be placed at the top of the poster. The recommended printed size for title is 2.5 cm (1 IN) in height. All illustrations, charts and pictures should be visible from a distance of 1.5 m. The poster size should be in DIN A 0 format, 85 cm (~ 34 IN) in width and 120 cm (~ 48 IN) in height.We recommend using (i) an A0 portrait size poster and (ii) including AERC 2025 logo:
Poster Area
There is a designated location for poster presentations close to the Conference Exhibition of Lyon Conference Center. Each display board will be identified by a poster number assigned to each poster according to the conference program. Poster presenters are responsible for mounting and removing their posters themselves. Equipment to fix the posters on the boards will be provided at the poster area.
Poster presenters are asked to mount their poster after registration and be available for discussion at their posters during the formal poster sessions . All delegates are encouraged to attend. There will be no audio-visual equipment for Poster sessions.
Presenter Registration
Registration is required for all presenters. Presenters are encouraged to register no later than 20th March, 2025 to ensure that their materials are included in the final program and the conference abstract book.
Language
Please be advised that both oral & poster presentations must be conducted in English only.